EXECUTIVE ASSISTANT

GALESBURG AREA CHAMBER OF COMMERCE

JOB TITLE:                   Executive Assistant

SUPERVISOR:              Executive Director

The Galesburg Area Chamber of Commerce is a membership-based organization of individuals and businesses who come together to collaborate, invest, and elevate our community.

BASIC JOB DESCRIPTION

The Executive Assistant is a part-time, flexible role working alongside the Executive Director to foster meaningful connections with our members and elevate the Chamber’s impact in the community. This role strengthens relationships, supports engagement, and ensures our members feel connected and valued.

MAIN DUTIES & RESPONSIBILITIES 

• Manage accounts receivable related to membership dues and the aging process
• Facilitate the execution of the member retention plan
• Design and distribute the monthly newsletter, The Business Beat
• Plan and create content for social media posts
• Confidently discuss the value and benefits of Chamber membership
• Direct incoming inquiries and requests to the appropriate party
• Perform general office duties, including greeting guests and answering phones professionally

POTENTIAL OTHER DUTIES

Occasionally, the Executive Assistant may provide creative input and support other areas under the direction of the Executive Director, including:

• Assisting in coordinating and executing event plans
• Performing other duties as assigned
• Attending and participating in Chamber functions outside normal office hours

QUALIFICATIONS OF THE CANDIDATE

• Office experience required, including proficiency with Office 365
• Basic graphic design skills and familiarity with Canva preferred
• Experience with Constant Contact preferred
• Knowledge of ChamberMaster or other CRM software is a strong plus

KEY QUALITIES 

We’re looking for someone with a professional yet approachable attitude, who exercises good judgment and handles sensitive information with care. You should be a self-starter, able to manage tasks independently while keeping things organized and communicating clearly with the team and members.

WHAT’S IN IT FOR YOU? 

• A comfortable downtown Galesburg office with flexible scheduling options, including possible four-day workweeks and other arrangements to fit your lifestyle
• Work hours: 20–22 hours per week
• Hourly pay: $19–$20, depending on qualifications
• Two weeks of paid time off (equivalent to the hourly schedule)
• Eligible to participate in the Retirement Savings Incentive Match Plan
• Make a real impact in our community through your work!

Ready to take the next step? Share your cover letter, resume, and three references with us at pgaither@galesburg.org. Let’s talk!
 

The Galesburg Area Chamber of Commerce was incorporated in September 1899. Since its inception, the mission has remained the same: to support the economic vitality and development of the region by promoting the health and growth of business. Our membership sits at nearly 400 members. Learn more about us by visiting our website.